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Rental Payment Agreements

Lessee and Lessor agree on the following terms. 

• Any and all payments made toward your reservation are NON-REFUNDABLE OR NON-TRANSFERABLE TO ANOTHER DATE FOR ANY REASON.
• If the event is canceled by the lessee, less than 90 days prior to the event date, due to any reason such as, economic hardship, hospitalization, death in the family, early due date, wedding cancelation OR any other reasons, the lessee will loose 100% of all payments made towards the reservation.
• If the event is canceled by the lessee, more than 90 days prior to the event date, due to any reason such as, economic hardship, hospitalization, death in the family, early due date, wedding cancelation OR any other reasons, the lessee will loose 100% of all initial deposits (50% of total service(s) costs).
• The reason for this policy is due to the fact that our party service calendar schedule is online and by the fact that you are booking a date, other interested parties are barred from booking for set date and utilizing our services.

All payments must in 30 prior to event.

Security Deposit returned to customer in a check if all Security Deposit Agreements are met.

Venue Rental Agreement

Lessee shall indemnify, defend and save harmless Lessor, its officers, agents and employees from and against any loss, cost (including attorney fees), damage, expenses and liability (including statutory liability under workers' compensation laws) in connection with claims, judgments, damages, penalties, fines, liabilities, losses, suits, administrative proceedings, arising out of any act of neglect by Lessee, its agents, employees, contractors, Lessees, invitees, representatives, in, on or about Facility. This indemnity shall survive the termination of this Agreement. Lessee hereby releases Lessor from any and all liability or responsibility to Lessee or anyone claiming through or under Lessee by way of subrogation or otherwise for any loss or damage to equipment or property of Lessee by any insurance then in force.  

The rental fee includes an insurance policy in the Lessee's name. In the event that the insurance needs to be used,    is responsible for paying the $1000 deductible. 

Party Hall Rental Includes
2 Servers for 6 Hours
9 Hour Rental
Wooden White Chiavari Chairs
Round 60 inch Tables
Rectangular 3 6-foot Tables
A Bar Area with Buckets for the Ice and Drinks
1 Refrigerator
Food Chafers to Place the Food

Food Serving Utensils, Knife & Bottle Openers
Garbage Bags for Garbage

Hall Location:

Make sure to use the correct Carolina Rosa Events ADDRESS and/or Google Listing for your event's invitation as we have more than one party hall location. Please do not hesitate to ask us by sending a text to 201-685-2722 if you are unsure of the address. 

We DO NOT Include the following unless it is added to your package:
Food & Drinks
Ice, Dishes, Utensils & gel fuel to heat the food
Decorations, DJ, Photographer & Entertainment

Security Deposit Agreement

The $300 security deposit is an additional charge that will be due along with rental fee. It will be returned to the Lessee following after the final walk-thru on the next business day. The Carolina Rosa Arts Academy Manager on Duty will determine if there is any excessive clean-up or damage done to the property as a result of your event and, if necessary, the security deposit will be applied towards any needed repairs.  Lessee will be responsible for paying any additional charges above the $300 security deposit for any of the violations listed below. In order to assure that the Lessee gets a full refund of their security deposit, he or she must meet the following requirements.

1.      Decorations:

a.      Lessee may not attach anything from the walls, ceiling, or floor.  The use of any adhesives such as tape, thumbtacks or nails on any of the venue property is prohibited.

2.      Glass Bottles: 

a.      Lessee must pay a $50 disposal fee for every 10 boxes of glass beer bottle.  Carolina Rosa Arts Academy can only dispose of canned beer and SOME glass bottles such as hard liquor and wine. It is preferred that lessee brings canned beer for no charge.

3.      Not Allowed:

a.      We do not permit SMOKE MACHINES, SPARKLERS, confetti, smoke bombs, hookah or smoking in the hall. If lessee fails to follow this clause, he or she will lose the entire deposit and the party will be immediately terminated. FIRE ALMARMS AND SPRINKLERS will go off and the fire department will be allerted right away. 

b.     No garbage disposed outside of the hall.

c.      Outside bartenders or severs not contracted by CRAA not permitted.

d.      Our Servers DO NOT cut cake. It is the host's responsibility to cut the cake.

e.      We do not allow more people in the hall over capacity (70). If capacity is passed the event will be terminated and security deposit will be charged fully. 

4.      End Party on Time:

a.      All lights must be on 5 minutes before end of event and music off by the end of the party time agreed upon on the Rental Agreement.  The extension fee of $130 needs to be paid at least one hour before the end of the party; it cannot be deducted from the security deposit. No party can end later than 12:00am as it violates our city curfew rules.

5.      After Party Ends:

a.      All drinks and food on the tables must be put away or disposed 15 minutes before the party end time. No drinking or eating is allowed after then end of party time.

6.      Clean Up:

a.      All guests must leave the premises at the end of your event time. Our servers need the space to clean up before your clean up hour is over.  If we are not able to clean up the space during your clean up hour you will be automatically charged an additional $100 for an additional clean up hour.

b.       All Equipment and Decorations must be dismanteled and put away immediately after the party. We need everyone out of the premises so that the servers can finish the clean up during your clean up hour. 

7.      Noise Pollution:

a.      Music level must be kept moderate. Avoid loud bass equipment. Party will be terminated after the first warning.

8.      Police Enforcement:

a.      If the police is called to enforce the stated above agreements or to regulate the behavior of any person(s) in the event, the lessee will be charged an inconvenience fee the full amount of the security deposit.

9.      Alcohol must be served by our servers. No alcohol will be served to minors or to intoxicated guests.

10.    We are not responsible for any lost or stolen items. All belonging must be taken out of the hall by the end of the rental end time. 

11.    Hall Times:

a. Deliveries time should be set up withing the rental time. If we have to open the space earlier, it needs to be arranged ahead of time with the paid fee of $50 per additional set up hour.

b. Please text or call 201-658-1155 30 minutes before arriving the space so that we could meet you to open the hall.  

c. Someone must stay in the space from the beginning of hall opening until the servers arrive the space.  We can only open the space one time in the day.

d. All doors must stay CLOSED at all times. If the doors remain open for more than 10 minutes the AC and Heating units will shut off which will make the room temperature undesireable. 

e. All party activites must take place inside the hall. Guests must not mingle or stay outside to avoid disturbing our neighbors. 

12.      Damage:

a.      Return venue in good condition and free from damage or disfigurement.

Amendment. The parties may amend this Agreement only by the parties’ written consent via proper Notice.